CCT: Exhibit At The Big E - Home Page

{Connecticut Building}
 
The Big E, also known as The Eastern States Exposition, is billed as “New England’s Great State Fair”.  It is the largest agricultural event on the eastern seaboard and the 5th largest fair in the nation. In 2017, the Big E set an all-time attendence record of 1,525,553 people.  One of the most popular attractions at the Big E is the Avenue of States which is inclusive of all six of the New England States: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont. 
 
The goal of the Connecticut Building is to promote the State’s agriculture and natural resources; Connecticut-based industries; tourism and culture; and to celebrate the talent, skill and innovation of Connecticut artists, craftspeople, agricultural producers and manufacturers. 

The Connecticut Department of Economic and Community Development (DECD) is committed to offering Connecticut businesses and non-profit organizations the opportunity to exhibit at the Connecticut Building. Only items produced, grown, crafted, manufactured or significantly altered in Connecticut may be sold in the Connecticut Building.

The 2018 Big E is scheduled for:
 
Friday, September 14 - Sunday, September 30, 2018
 

There are three (3) types of exhibition opportunities:

Cost:
Exhibition space is available at a rate of $25 per square feet. The cost includes admission tickets, parking, electricity and water (if applicable).

10'x10' space is $2,500 for 17 days
3'x8' space is $600 for 17 days
10'x20' space is $5,000 for 17 days

The cost for exhibition space for part-time exhibitors (2 or more consecutive days) is calculated by taking the full-time rate divided by the number of days the space will be occupied.

Example:
If a party is interested in a 10'x10' space for seven (7) days,
the cost would be $1029.
$2,500/17 days = $147 per day x 7 days = $1,029

Selection of Exhibitors:
The Connecticut Department of Economic and Community Development (DECD) is committed to offering Connecticut businesses and non-profit organizations the opportunity to exhibit at the Connecticut Building. Only goods and services produced, grown, crafted, manufactured or significantly altered in Connecticut may be sold in the Connecticut Building.

- The selection process is competitive.
- All applications are reviewed and evaluated each year by a selection committee.
- DECD strives to avoid competition amongst exhibitors, but there is no assurance of exclusivity for any exhibitor as to product and/or service offerings.
- No past exhibitor is guaranteed selection or exclusivity of product/services each year.
- Applicants who have not exhibited previously may be interviewed prior to final selection.
- Applicants must submit a schematic drawing and color photograph(s) of their exhibit space and displays.
- Applicants are required to submit at least one (1) letter of recommendation.

Application:
The deadline to submit an APPLICATION is Friday, March 9, 2018.
You may submit an application via email to rosemary.bove@ct.gov.

Or mail to:
Rosemary Bove
Department of Economic & Community Development
Connecticut Office of Tourism
450 Columbus Boulevard, Suite 5
Hartford, CT 06103

Important Dates/Timeline:
Application deadline: on or before Friday, March 9, 2018
Notification to applicants: on or before Friday, March 30, 2018
Return of signed contract: no later than Friday, April 20, 2018
Payment due in full: no later than Friday, July 6, 2018 (but not before July 1)
* If payment is not paid in full by the above stated date, the booth space will not be held.
Food permit deadline: on or before Friday, July 6, 2018

Criteria:
Applications are scored based on the following criteria:
- Quality of application
- Pertinent experience
- Alignment with the goals of the Connecticut Building
- Professionalism of exhibition space and display(s)

Panel review score sheet: PDF

Hours of Operation/Staff:
- The Connecticut Building is open to the fair-going public from 10:00 a.m. to 9:00 p.m. daily.
- Closing an exhibit early will result in the forfeit of the exhibition space, without refund, and the exhibitor will be ineligible to apply again.
- Exhibition space must be staffed by at least one person at all times. An exhibitor who fails to properly staff their booth will be asked to leave, without refund, and will be ineligible to apply again.
- Of extreme importance are the people working in the booth for they are viewed as representatives of Connecticut.
- Exhibitors, including their staff, must have uniform attire representative of the company/products/organization during all shifts throughout the fair. (i.e. t-shirt/ business shirt/polo/hat with logo)

Exhibition space/Displays:
- All exhibition space must be professional and encouraging to visitors to stop by, learn, interact and purchase, where applicable.
- Exhibitors are required to enhance the assigned space to reflect their business/organization in the most positive and engaging manner.

- Selected exhibitors are required to pay for signage that conforms to the template designed by DECD (approximate cost: $150). This cost is not built into the rental fee.  Vendors will be billed seperately.

- All signs/banners produced by an exhibitor must be pre-approved by the building management.


Health/Food Permit:
Food permit application: PDF
* Food permit applications and payment should be submitted to Rosemary Bove. Do not submit the application or send payment to the Town of West Springfield.
For more information on Health Department requirements, please visit their website at:
http://www.townofwestspringfield.org/#!health-department/cxth


For further information, please contact:
Rosemary Bove at 860-500-2355 or via email at
rosemary.bove@ct.gov.