despp: Fiscal Services

Fiscal Services



OFFICE OF THE COMMISSIONER
RoseMarie Peshka, Chief Financial Officer
860-685-8222


Budget

RoseMarie Peshka, Chief Financial Officer
860-685-8222

Under the direction of the Chief Financial Officer, the Budget Unit is responsible for the entire Agency Budget and the integration and oversight of the Agencies’ six divisional budgets.  Functions include: development of the annual spending plan for appropriated resources; development of the current services resource request; production of monthly reports describing and analyzing the department’s financial position; financial analysis of options for increases or decreases to the department’s budget; development of the annual request for capital equipment funding; financial control (by way of the allotment process); development of fiscal impact statements for proposed legislation and regulations; and various reports and analyses requested by internal and external customers.

Travel/Tuition Reimbursement:

Employees may receive reimbursement of expenses incurred for State-related business travel and for college tuition. In order to qualify for reimbursement, employees must follow agency procedures for travel/tuition authorization and reimbursement.

Required Forms:
CO-112 Travel Authorization Request
CO-17XP-PR Employee Reimbursement-Payroll

The CO-112 Travel Authorization Request form should be completed and submitted to the Business Office at least four (4) weeks prior to the date of travel.

Accounting & Federal Grants Unit 

Kathleen Duffy, Fiscal Administrative Manager

860-685-8229

This Unit is responsible for the accounting of expenditures against state, federal, and private funds; accessing federal grant funds and funding via interagency transfer; reporting expenditures against federal grants (e.g.); development of the financial portions of various federal grant applications and allocation plans; and various reports and analyses requested by internal and external customers.

Accounts Receivable:

The Accounts Receivable unit is responsible for a significant level of receivables related to the agency’s divisions.  Receivables include: Tuition fees at FPC and POST, Resident Trooper billing and receivables, Special Projects, etc.

Petty Cash:
A Petty Cash account is maintained to process travel advances and emergency orders of less than fifty dollars.


Grants Administration Unit

Theresa Peterson, Fiscal Administrative Manager

860-685-8691


The Grants Administration Unit is responsible for assisting in the generation of all grant applications and awards for Federal Funding for all Agency Divisions.

The unit reviews proposed uses of grant funding to ensure they are appropriate and allowable; and the review and approval of all Grant payments and reimbursements. Staff noted below may be contacted directly for any questions relating to their Division. 

Rita Stewart, Division of Emergency Management and Homeland Security 

860-685-8461

http://www.ct.gov/demhs/cwp/view.asp?a=1910&q=411684&demhsNav

Rosemary Salerno, Division of State Police

860-685-8072

Chandra Williams, Division of Scientific Services

203-639-6463

Carey Thompson, Division of Statewide Emergency Telecommunications 

860-685-8031


Business Operations Unit – Accounts Payable, Purchasing, Asset Management and Quartermaster

Joseph L. Duberek, Fiscal Administrative Manager
860-685-8302

Accounts Payable:
Rosie Moreira
, Fiscal Administrative Supervisor
860-685-8234

The Accounts Payable Unit is responsible for ensuring the accurate and timely processing of invoices in accordance with all applicable state statutes and the requirements mandated by the State Accounting Manual. These payments are made to outside vendors, contractors as well as other state agencies.

Accounts payable staff must certify that all accounts payable transactions are authorized by the operation of established control techniques such as an approved/valid requisition, a properly executed purchase order/contract, a receipt document, and an original vendor invoice. Upon receipt of goods/services, employees should immediately forward a signed and dated CO-17 (Invoice for Goods or Services Rendered to the Department) along with the original invoice and packing slips to the Accounts Payable Unit.

Required Forms:
CO-17 Invoice for Goods or Services Rendered to the Department

Purchasing:
Dawn Uraco, Associate Fiscal Administrative Officer
860-685-8338

The Purchasing Unit is responsible for obtaining commodity goods and services in support of the agency; including program and infrastructure operations. Procurement includes the purchase, lease or contract and/or bidding for all supplies, materials, equipment and contractual services required by the agency.

Agency purchasing authority is granted by the Commissioner and the State of Connecticut Department of Administrative Services. The Purchasing Unit conducts purchasing under the policies and procedures promulgated by the DAS Procurement Services.

Asset Management:
Nirka Benitez, Fiscal Administrative Officer
860-685-8232 

The Asset Management Unit establishes and maintains the Agency’s Property Control Record. The Asset Management Unit strives to maintain accurate and complete inventory records for all state real property and state controllable property to establish accountability and to safeguard the state’s investment.

State agencies must have policies and procedures in place to ensure that all assets currently owned or leased by an agency are properly recorded. These procedures are prescribed by the Office of the State Comptroller Property Control Manual. All employees share the responsibility to maintain an accurate inventory.

Quartermaster:

Joel Lyding, Materials Storage Supervisor

230-238-6041


The Quartermaster Unit is the functional Agency Warehouse, housing commonly requested office supplies, uniforms, police supplies, and maintenance supplies. Troops and Units may order these supplies by filling out a Quartermaster Catalog and/or DPS-33 and submitting it through the chain-of-command to the Quartermaster. Orders are filled on a pre-established schedule.





Content Last Modified on 9/9/2014 9:02:51 AM